The Hazlewood Act is a State of Texas benefit that provides qualified Veterans, spouses, and dependent children with an education benefit of up to 150 hours of tuition exemption. This only covers the standard tuition charged by UT San Antonio. Hazlewood does not cover the student services fee nor does it include housing, meal plans, or any other additional fees added by the student.
Hazlewood Database Log In for Veterans and Students
Hazlewood Eligibility
Students can fall into 3 categories (Veteran, Dependent, or Legacy). See below for eligibility details for each category. In addition to meeting the eligibility criteria below, students must continue to meet the GPA requirement of UT San Antonio’s Satisfactory Academic Progress and turn in a complete application, with supporting documents, by the last day of the term in which they intend to use the exemption.
Hazlewood Act benefits do not cover
- Online degree programs
- Correspondence and extension study courses or programs
- Third party study abroad courses or programs
- Teacher certification fee
- Student services fee
Hazlewood Exemption Process
Veterans and family members who are enrolled at UT San Antonio and would like to request a Hazlewood Exemption, please follow the following steps:
Register for Classes
Our office cannot process you until AFTER you have registered for classes. Please ensure that you register before you begin submitting any paperwork.
Confirm Your Eligibility
Review the Veteran, Dependent, or Legacy eligibility requirements on the Texas Veterans Commission website.
Register for the Hazlewood Database
Create an account in the Hazlewood Student Hours Database and download your current record of hours used.
Gather the Required Documents
Completed First-Time Hazlewood Exemption Application
- Complete all applicable sections.
- Make sure the applicant and veteran sign where required.
Veteran’s DD214
- Submit the Service 2 or Member 4 copy.
- The Member 1 or short-form copy is not accepted.
TVC Hazlewood Hours Record
- Download or print the record from the TVC Hazlewood Student Hours Database.
- Submit a record even if it shows zero hours used.
VA Certificate of Eligibility
- Submit documentation showing the applicant’s federal education-benefit eligibility.
- This may be required to verify whether Chapter 33 or another federal tuition benefit must be applied first.
Additional documents for Dependent applicants:
Proof of dependency
- Birth certificate for a child.
- Marriage license for a spouse.
- Adoption paperwork or tax transcript, when applicable.
VA disability-rating decision letter
- The letter must show the veteran’s qualifying 100% permanent and total service-connected disability or Individual Unemployability status.
Casualty or death documentation, if applicable
- Submit DD Form 1300 or other required documentation supporting the veteran’s qualifying death, KIA, or MIA status.
Additional documents for Legacy applicants:
Proof of dependency
- Birth certificate, adoption paperwork, or applicable tax documentation.
Veteran assignment information
- The veteran must complete and sign the applicable Legacy sections of the Hazlewood application assigning unused hours to the child.
Texas residency documentation for the veteran, if requested:
If the veteran is outside Texas because of current military orders, submit the military orders and the most recent three months of Leave and Earnings Statements showing Texas as the veteran’s Home of Record.
Upload Your Documents
Submit the application and all supporting documents through the UT San Antonio Document Uploader:
- Select CMAS as the department.
- Select the term for which you are requesting the exemption.
- Select Hazlewood as the category.
- Select First-Time Application/Supporting Document.
- Upload the documents as one combined PDF or upload each document separately.
Monitor Your Email and Student Account
Check your UT San Antonio email regularly for requests for additional documentation. Continue monitoring your student account until the exemption is applied. You are responsible for tuition and fees that are not covered by Hazlewood.
Receiving Your Hazlewood Exemption
Once your application and accompany document(s) are received, our certifying officials will review your exemption request. They will also verify that each class you are registered for is on your approved degree plan, or that we have a statement from your advisor authorizing a class that does not appear on your degree plan.
Our certifying officials process over 5,000 benefit certification requests each semester, so this may take up to 30 business days to complete.
Once processed, the appropriate amount will be set to be exempted from your student bill on the financial aid disbursement date for the requested term.
For Subsequent terms, your exemption will be processed automatically with no need to submit any additional documents. If you wish to discontinue your use of the benefit please submit the Hazlewood Discontinuation Form.
Submit Your FAFSA
Although you might be receiving benefits, we encourage everyone to fill out a FAFSA, even if you think you are not eligible for additional aid. FAFSA information is often used to determine eligibility for scholarships and used to determine eligibility for certain types of emergency aid. Please note scholarships that are “tuition specific” will reduce the amount of tuition covered by the Hazlewood exemption.
Important Reminders
- UT San Antonio reports the amount of Hazlewood hours used to the Texas Veterans Commission by their reporting deadline. If there are not sufficient hours of eligibility remaining, the student will be responsible for paying the balance of any tuition and fees.
- Any refunds can be disbursed only after the exemption is applied.
- Please note: If using Hazlewood in conjunction with financial aid, any aid awarded will be adjusted (reduced) to reflect the lower cost of attendance.
Hazlewood Approved Courses
Military education benefit coverage may differ from financial aid regulations, and some courses that are eligible for coverage under specific benefits may not be eligible under other benefits or under financial aid.
Students should ensure that the Program of Study they intend to use benefits for is eligible for Hazlewood. The exemption cannot be used for correspondence and extension study courses or programs, third party study abroad courses or programs, or the teacher certification fee.
Review your DegreeWorks audit and meet with your Academic Advisor before registering to confirm that your courses apply toward your declared degree or certificate program.
- CMAS will apply Hazlewood only to eligible courses and will email you if any registered courses cannot be covered.
- Courses associated with an officially declared minor, dual degree, honors program, or ROTC program may be considered part of the student’s program of study.
- Exploratory or undeclared students may use Hazlewood while completing applicable coursework. Students should work with an Academic Advisor to select a major as early as possible.
- Courses required for admission to a graduate or professional program, such as medical school, may be covered if they can apply to an available free-elective requirement. Consult your Academic Advisor before registering.
Repeated Courses
Hazlewood cannot be used to repeat a course that was previously passed. A course that has not been passed may be repeated, subject to university academic requirements. Hazlewood does not cover third-attempt charges, excessive-credit-hour charges, or other additional charges that are not eligible for the exemption.
Adding, Dropping, or Withdrawing From Courses
Changes to your enrollment may affect your Hazlewood Exemption.
- Before the census date: If you drop a course, its credit hours will not be reported as used to the Texas Veterans Commission. However, you may be responsible for charges associated with the time you were enrolled.
- After the census date: If you withdraw from a course and receive a grade of “W,” the course’s credit hours will be reported as used to the Texas Veterans Commission. Hazlewood will continue to cover the eligible tuition and fees for that course.
Review the applicable deadlines on the UT San Antonio Academic Calendar and contact CMAS before changing your enrollment if you have questions about how it may affect your exemption.
Stacking Hazlewood + GI Bill®
“Stacking” state and federal veterans education benefits is permitted in some cases. The Hazlewood Act statute requires individuals who are eligible for the Post-9/11 GI Bill® (Chapter 33) to use those benefits before using the Hazlewood Act.
For more information on the Hazlewood exemption process, visit our YouTube channel!
